SMART digitizing

What do we mean by SMART digitization? And more importantly, what does it deliver for your organization? At LeanForms, we understand SMART digitization to be an approach in which digital solutions truly contribute to better processes, fewer errors and more control over information. In this blog, we share our vision and practical insights gained from more than 150 organizations.

 

Digitizing is more than replacing paper

Digitizing business processes goes beyond converting paper forms to Word, Excel or PDF files. The real profit only comes when information is actively used to improve processes. Only then does digitization become truly SMART: you use registration as a means, not as an end in itself. The result? Less waste, faster turnaround times and better information management.

To digitize SMART, we use the familiar principles:

• Specifically
• Measurable
• Acceptable
• Realistic
• Time-bound

Specifically: digitize in a focused and deliberate manner

A successful digital transformation begins with a clear focus. First map the process: what steps does it go through, what information is crucial, and who performs what task? Avoid the trap of wanting to digitize everything right away. Start small and apply the 80/20 rule: focus on the core information that provides the most value. You can always expand later, based on user experience.

Measurable: from registration to insight

Digitizing is only valuable when you use data to improve. With LeanForms’ digital forms, you collect information that can be used immediately for analyses, dashboards and reports. Think about:

• Efficiency of production processes
• Lead times of complaint handling
• Trend analysis based on anomalies or reports

Acceptable: involve your team in digitization

Digital changes are more successful when employees are involved. Therefore, involve end users from the beginning. They know the practice and often have valuable improvement ideas. By actively involving them, the new way of working is accepted faster and new initiatives often arise from the shop floor. This ensures support and acceleration.

Realistic: digitization is a growth path

Digitization is not a project with an end date, but an ongoing process. Changes in business operations require flexibility. Therefore, start with a process that delivers quick results, such as a frequently used checklist or report form. By starting small and making successes visible, the digital culture grows along with the organization.

Time-bound: work with clear workflows and deadlines

Tasks and forms within processes must be followed up in a timely manner. In practice, many errors occur due to missing or delayed transfer of information. With digital workflows, you automatically record who has to do what and when, including time limits and notifications. This way, steps are not forgotten and follow-up is always traceable.

Thanks to no-code tools such as LeanForms, this is easy to set up without programming knowledge. This makes workflow management accessible to any organization.

Why choose SMART digitization with LeanForms?

• Digitize step by step with clear structure
• Collect data that can be used immediately for improvement
• Increase support through collaboration with users
• Automate workflows and monitor lead times
• Optimize business processes based on current insights

Ready to digitize SMART?

LeanForms helps organizations streamline and digitize processes with configurable forms, datasets and workflows. Whether you’re working on quality management, project registration or reporting processes, we make digitization SMART and achievable.

Wondering what LeanForms can do for your organization? Request a demo, we would love to show you how you can get started easily.