Secure information management with digital forms

Secure information flows are important for any organization. There is a wealth of data resources in many enterprises. Information that must be correct to make the right decisions in business processes. But it must also be securely archived because you don’t want to share everything with the external world. Understanding information flows and unambiguous policies to ensure this are essential.

Why are digital forms necessary?

To properly manage information within the organization, employees need good tools. If these are lacking, employees start looking for solutions themselves, and this often leads to an uncontrolled mass of to-do lists, overviews in Excel and extra mail traffic. The solution must be found in centralizing the source of information.

Smart digital checklists and forms can support many a business process and store the data on a central database. In addition, security is increased by personal authorization for editing the information.

How secure are these digital forms?

Besides the organizational measure of centralizing and channeling the source of information through the use of digital forms, additional technical measures also determine the final security. If you want to use the Cloud, it is important to know where the information is stored and how the supplier is organized. If you choose an ISO 27001 certified supplier you can be sure that secure information management is the focus of attention and the measures are also checked with a certifying audit.

The operation of digital forms for secure information flow

Workflow management is the driving force. Information is pulled through the business process with the form, completed and also stored centrally. It is thus an integral part of the employees’ work. Digital forms are very widely applicable in almost all supporting business processes and can be tailored exactly to the needs of the organization.

If desired, the digital forms can also exchange data with other systems such as ERP or the reporting tool Power BI. In this way, unambiguous information is always available within the organization and the right decisions can be made.

The benefits of digital forms

The LeanForms software is a no-code application. This means that anyone without ICT knowledge can configure digital forms, including the workflow management function. Our library also includes many templates for supporting various business processes. These templates are built based on our extensive experience, but are of course easy to adapt to your own situation. Good information flows increase the quality of business processes and save at least 30% of employee time. These benefits contribute significantly to the bottom line.