How do smart digital forms work?
Using smart digital forms … Are there dumb digital forms then? By smart, we mean achieving the maximum result for your organization with the least amount of effort. In fact, smart digital forms help both the user and the organization. The information starts working for you. With more than 20 years of practical experience, LeanForms helps you and your organization get up and running quickly!
What can you do with smart digital forms?
Digitizing forms is a huge gainer in terms of time savings, but also in terms of quality of information and business processes. In fact, smart forms allow you to have information flow to employees at the right time for handling various business processes. The information is also stored centrally and available for up-to-date reporting. With smart digital forms, you automate business processes and thus also ensure accurate monitoring of process execution.
Where should I start?
If you are going to digitize forms, good preparation is important for success. Together with the end users you will make an inventory of how the business process should run and which information is important to collect. Of course, you also look at where you can make use of smart functions of the forms system. Think for example of fixed lists or conditional conditions. It seems very complicated, but it is very simple if you know the rules. So the biggest time commitment is not in digitizing the form but in knowing the business process. At least if you choose a no-code forms tool!
The next steps for processing
The power in digitizing forms is that you can enrich information while completing a business process. After reporting a deviation in the production process, for example, a logical step will be to investigate what caused this deviation. Actions may also be set out to prevent recurrence. Ultimately, all deviation forms together will provide a good picture of where the business process can still be improved.
The follow-up steps and associated authorizations can be set up in an approachable way with workflow management technology available in the better digital forms applications.
smoother processes
A smart design of your digital form and the right forms application make business processes a lot more efficient. Think of automatically sent e-mails or neatly formatted PDFs during inspections or quality rounds. Routing based on entered data is another powerful feature: the form automatically follows the correct handling route. And there are many more smart applications.
Working with LeanForms solutions
What makes LeanForms’ smart forms so special? All functionalities are devised from practice and can be used without complicated IT language. Because of the short learning curve, any organization without an ICT department or ICT professionals can still make the digitalization step. The generic nature of LeanForms makes it widely applicable in supporting business processes.
In addition, the knowledge is made available in an extensive library of smart templates of various forms. Should you not have your own staff available, our hands-on consultants are ready to work with you to set up the digital forms.
How do Leanforms’ smart digital forms work?
LeanForms’ smart digital forms are always offered through a dedicated customer portal. The application can be installed either from the Cloud or on a local server internally at the organization. Upon request, links can be realized for data exchange with other applications (ERP) or reporting tools such as PowerBI. Accessing the portal is via standard website browsers. Users will always have to log in via a personal password to use the forms and reports.
A major advantage of LeanForms is that one does not limit the number of types of forms, the number of forms completed and reports. The license is based on the number of personal users where organizations can therefore grow in the digitization process step by step.
Getting started yourself with the help of LeanForms?
Has this information piqued your interest? And would you now even like to experience what smart digital forms can do for the organization? We would love to show it to you in a no-obligation demo. After registration we will contact you personally to make your wishes and expectations concrete. Maybe we will use your current form to demonstrate this within LeanForms!
Want to know more? Get in touch
Do you have questions or are you curious how LeanForms can support your organization? We are ready to answer all your questions! Get instant specialized advice on the best solution for your specific situation.
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