What integrations help optimize your business processes?

If one wants to optimize business processes and information management, a solution is also often found through automatic integration of data from other software systems. This avoids having to manually type in information, as well as not always adopting the latest current information. This allows employees to make good decisions and further improves business processes.

 

What integrations help optimize your business processes?

There are several technological options for optimizing business processes with data integration. Think of JSON, XML or Web services. A software programmer can convert this connection into code, but today there are also software packages that make this possible. Data integration can work in 2 directions. The most common option is to read data and then use it in another application. But it can also be chosen to write data away through an integration.

Consider, for example, a smart web form that retrieves data from the organization and then synchronizes fields with the ERP system in the background. Not only do you thereby optimize the business process, but you may also eliminate expensive ERP licenses!

 

What are the most common optimization problems?

When optimizing business processes, there are a number of pitfalls. Making a change without seeing the bigger picture can potentially shift the problem to another part of the organization. So proper alignment and preparation is essential.

When configuring smart digital forms, our rule of thumb is that 90% of the time is spent in preparation!

In terms of integrations, it is also important to know which system is leading the organization. This will contain the most important master data that will be exchanged during a possible integration. This is almost in all organizations the ERP system or the planning software.

Thus, to avoid problems, proper coordination between the administrators will have to take place in advance to exchange the right data.

But in the end, digitizing business processes pays off many times over!

 

How can integrations help optimize your business processes?

We advise our clients to introduce the digitization of business processes step by step. This is important to bring the employees along with this change, but also to use the initial experiences for subsequent steps. This means that integrations with systems usually take place at a later stage. This also prevents, for example, errors from unnecessarily burdening other systems. For a gradual data integration, for example, you can first experiment with a manual export from the ERP system to the smart workflow forms. But even writing a smart form to an ERP system will often take place at a stage.

Preparation and coordination remains the key to success where the opinions of end users should certainly not be forgotten.

 

Integrating business processes

Since business processes are inextricably linked, it is therefore important to focus on an impeccable outcome of each activity.

Thus, the resulting data and information must always be accurate and reliable. These are often repetitive activities, which are ideally suited to automation. Integration of software systems thus minimizes risk, but also ensures an efficient business process.

The use of forms with workflow management, in addition to saving enormous amounts of time, actually provides qualitative data that is therefore suitable for integration with other software applications.

This is the reason why LeanForms are first used very widely in supporting business processes and many an organization then decides to integrate this data with other business applications!