When do you prepare a Task Risk Analysis?
A Task Risk Analysis (TRA) is an assessment of hazards that may arise when performing risky, new or unusual tasks. With a simple approach, it can be used to prevent unsafe work situations and also ensure that work is carried out effectively.
A TRA is a generic instrument that makes every employee in an organization aware of possible hazards when carrying out work.
What is the purpose of a Task Risk Analysis?
The goal of a TRA is ultimately to perform a task, or series of tasks, safely.
Safe for people but also for the nearby environment. By thinking preventively about all possible risks, work arrangements are made that lead to flawless execution of the task. The benefits of a TRA are thus not only a safe workplace for the employee, but also efficient execution without loss of time.
In addition, good TRAs are an excellent knowledge base for the organization to keep ready knowledge up to date or to quickly induct new employees.
Partners in the chain will also be pleasantly surprised when these TRAs are made available.
What does the Task Risk Analysis consist of?
Important elements of a good Task Risk Analysis are:
- Good description of the task;
- Establishing useful definitions for probability and effect;
- Team with different disciplines to perform TRA;
- Record risks and measures unambiguously and concisely;
- Report with results and actions;
- Time to conduct the TRA in a timely manner and implement the measures.
When do you make a TRA?
Always thinking about a decision as to whether a Task Risk Analysis is necessary when performing the work is already an important step. It prevents routine work. Still, you don’t prepare a TRA for every task. Obviously, when performing high-risk, new or nonroutine tasks, it is a wise decision.
In addition, there are sometimes obligations from the client or a certification, for example, to prepare or have available a Task Risk Analysis.
How do you prepare a Task Risk Analysis?
A Task Risk Analysis starts with an overall brainstorming session that identifies possible causes that may pose a risk in the performance of the task. This often involves drawing up a diagram. Then the risks are globally quantified as a function of Chance and Effect. The result is a risk expressed in risk points. It is now up to the organization to assess whether this number is acceptable or whether measures must be taken to reduce the risk number to an acceptable level. These measures should be in place before one starts performing the task.
Forms for a TRA
Risk analyses can easily be recorded with LeanForms’ digital forms. Through the use of role menus, risk matrix, standard measures and the ability to actually deploy an action in the organization, including mandatory sign-off, the TRA process is fully supported.
A hard copy for the shop floor is printed in no time. With LeanForms, you also have all TRAs collected directly in a knowledge base. The generic approach makes it easy to adapt TRAs to a more comprehensive risk analysis, such as FMEA or use the risk matrix in a Management of Change process. Read more about this form in our template library.
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