Smart management system to drive business optimization

Management system, from control to improvement

What do you think of when you think of a management system? Probably ISO certification, work instructions or procedures. Or those boring control audits you really don’t want. But ISO does not make money, a smart management system does! This is because it is an excellent tool to provide the organization with a framework, but also actual operational support for optimal cooperation.

Management systems that work for you

Management systems are important to organizations. They not only help streamline processes, but also provide a blueprint for automating them. This increases the efficiency, productivity and quality of any organization. A good management system also collects data, secures specific business knowledge and thus ensures continuity in business operations in the longer term. Thus, a management system is a vital component for any organization. Yet the choice and design of it is often determined by ICT professionals and the functionality is determined over the heads of the end users. This can and should be different!

ERP management systems

An ERP is a management system used almost within every organization. ERP focuses on managing transactions, particularly in the financial and logistics business environment. However, transactions are an end result of a process. Much detailed information about the underlying business process is lost as a result. Limited workflows are still available for standard processes, such as authorizations for release and approval. But where do you leave the investigation results of, say, a deviation during production or settlement of an important customer complaint?
Therefore, many business processes in practice are additionally supported using Office 365 with Excel as the flagship. Automating workflows is lacking here. One is still very dependent on the human factor. Digital transformation with more appropriate management software could already make a very big difference here.

Digitally transforming management systems

With today’s technology, a no-code workflow management system is a smart addition to your ERP system. Operational processes on the shop floor can thus be easily standardized and automated. All information is current and in a central location eliminating the need for additional help from Excel lists. Keep in mind that ERP is the leading package and that master data such as cost center, project number or material numbers can easily be exchanged with other applications. With smart data exchange between these applications, the data in each work process can be easily accessed or stored. Only then are you really managing your business! If all information is routed through the organization in a smart way, you also lay the foundation for good reporting. In addition, management systems transformation contributes to process optimization by implementing advanced no-code workflow tools.

Reports in a management system

In addition to steering on current information within business processes, one can of course use this data to further optimize business operations in the future. Continuous improvement using the well-known PDCA improvement cycle should therefore be made as easy as possible in a management system. Here, too, digitization can help tremendously by, for example, opening up company data to powerBI in order to build clear dashboards. In this way, a project organization can select a project with one click where information from multiple sources can be presented in one overview. In this way, analysis of business information for further improvement goes hand in hand with actual control and execution of business processes.