CAPA
What is CAPA?
CAPA (Corrective and Preventive Action) Management is an essential part of continuous improvement because it provides temporary correction of bottlenecks in acute problems, as well as preventing recurrence.
Performing corrective or preventive actions (CAPA Management, in other words) is required when recording audits, incidents or deviations, for example. However, managing tasks and actions as well as monitoring progress is often a challenge using only loose lists, Excel and e-mail.
The solution: CAPA Management with LeanForms
With LeanForms, you get an efficient system for managing and integrating your CAPA processes with other quality processes. LeanForms offers benefits such as centralization, flexibility and simplicity. You can research root cause and track and monitor actions effectively. The result is a clear presentation of actions and progress.
CAPA: Benefits of centralization
Centralizing tasks and actions in a single CAPA registry has many advantages. With LeanForms, all actions, regardless of source, are managed centrally. There is always visibility into what triggered a task and the number and status of actions at the source are visible.
This not only saves time, but also prevents things from being forgotten.
Flexibility and simplicity
Plotting actions is flexible and easy with LeanForms. You can investigate the actual cause (Root Cause), perform risk analysis or perform a Management of Change (MoC). Follow-up is variable and depending on various conditions, the task is automatically forwarded to the right person or department within your organization.
Monitoring effectiveness of actions
A crucial part of CAPA is monitoring the effectiveness of actions. LeanForms handles and records this efficiently. You have real-time visibility into tasks and actions that were not effective and what follow-up actions were taken. This keeps the process focused on improving results.
With LeanForms, you always have a clear presentation of the actions. This allows you to easily monitor progress and make decisions to improve the process.
How PDCA helps with effective CAPA Management
PDCA (Plan-Do-Check-Act) is a continuous improvement approach that can support the effectiveness of CAPA processes by focusing on continuously improving the effectiveness of actions.
You can use PDCA in the following way:
- Plan: Identify the problem and plan the corrective or preventive action that works best.
- Do: Perform the action and collect data on the results.
- Check: Evaluate the effectiveness of the action based on the data collected and find out if it solves your problem.
- Act: Standardize the action if it proves effective or repeat the cycle if improvement is needed.
Getting started with CAPA Management?
We’d love to show you how we can help manage and integrate your CAPA processes to continuously improve!
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Digitization does not stop at replacing paper forms with a digital alternative. The real gain comes when processes become smarter. Workflows play a key role in this: By setting up digital forms intelligently, the system automatically streamlines the follow-up based on the answers. This gives your organization grip, speed and peace of mind and makes digitization work for you.
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Tailor made solutions
No standard approach, but customized solutions. LeanForms adapts to your processes, not the other way around. Digitize smarter, work more efficiently and maintain full control, without IT complexity. From smart forms to automated workflows: We provide a solution that really works for your organization….
